Annual General Meeting 2025

Suominen's Annual General Meeting will be held on Friday, April 25, 2025 at 12.00 p.m. (EEST) at Messukeskus (Holiday Inn Helsinki – Expo entrance).

Important dates

Item

 

 

Date

Publication of Notice to the AGM

 

 

March 5, 2025

Registration for the AGM and advance voting starts

 

 

March 12, 2025 at 4:00 p.m. EET

Annual Report 2024, including company’s financial statements, consolidated financial statements, the report of the Board of Directors and the auditor’s report, as well as the remuneration report available on this website

 

 

April 4, 2025 latest

Record date of the AGM

 

 

April 11, 2025

Registration for the AGM ends and advance voting closes 
(registration instructions for holders of nominee registered shares can be found in the AGM Notice)

 

 

April 17, 2025, 4:00 p.m. EEST

For holders of nominee registered shares, deadline for temporary registration in the shareholders’ register maintained by Euroclear Finland Ltd

 

 

April 22, 2025, 10:00 a.m. EEST

Annual General Meeting 
Messukeskus (Holiday Inn Helsinki – Expo entrance) 
Reception of persons who have registered for the meeting will commence at 11:00 a.m.

 

 

April 25, 2025, 12:00 p.m. EEST

Minutes of the AGM available on this website

 

 

May 9, 2025 latest

Registration

Shareholders who are registered in the shareholders’ register of Euroclear Finland Ltd. on the record date of the General Meeting April 11, 2025 are entitled to participate in the General Meeting. Any shareholder whose company shares are recorded in their personal Finnish book-entry account is automatically included in the company's shareholders’ register. Changes in the shareholding after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder's voting rights.

The registration period for the General Meeting commences on March 12, 2025, at 4:00 p.m. (EET). A shareholder who is registered in the company’s shareholders’ register and wishes to participate in the General Meeting must register for the meeting no later than April 17, 2025, by 4:00 p.m. (EEST), by which time the registration must be received.  

A shareholder can register for the General Meeting:

  • Electronic registration: https://ir1.innovatics.fi/ir/en/suominen/Agm/Registration/2025_1/Accept 
    Electronic registration requires strong identification of the shareholder or their legal representative or proxy with a Finnish, Swedish, or Danish bank ID, or a mobile certificate.

  • By e-mail: Shareholders registering by e-mail shall submit the registration form and advance voting form available below on this page or equivalent information to agm@innovatics.fi.

  • By mail: Shareholders registering by mail shall submit the registration form and advance voting form available below on this page or equivalent information to Innovatics Oy, General Meeting / Suominen Corporation, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland. 

The shareholder and their representative are required to provide necessary information, such as the shareholder’s name, date of birth or business ID, phone number and/or e-mail, address, the name of any assistant or proxy representative and the proxy representative’s date of birth, phone number and/or e-mail. The personal data provided to Suominen Corporation is only used in connection with the General Meeting and the processing of the necessary registrations related thereto.

The shareholder and their representative or proxy holder must be able to prove their identity and/or right of representation at the meeting.

Further information on registration and advance voting is available by telephone during the registration period of the General Meeting by calling Innovatics Oy at +358 10 2818 909 on weekdays from 9:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 4:00 p.m. (EET). 

 

Advance voting

A shareholder whose shares in the company are registered in their personal Finnish book-entry account may vote in advance between March 12, 2025, 4:00 p.m. (EET) and April 17, 2025, 4:00 p.m. (EEST) on certain items on the agenda of the General Meeting.

Advance voting is possible:

  • Through the following link: https://ir1.innovatics.fi/ir/en/suominen/Agm/Registration/2025_1/Accept 
    Login to the service is done in the same way as for registration.

  • By e-mail by submitting the advance voting form available below on this page or equivalent information to Innovatics Oy by e-mail at agm@innovatics.fi.

  • By mail by submitting the advance voting form available below on this page or equivalent information to Innovatics Oy at Innovatics Oy, General Meeting / Suominen Corporation, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland. 

Advance votes must be received by the time the advance voting ends, i.e. by April 17, 2025 at 4:00 p.m. (EEST). The submission of votes by mail or e-mail before the end of the registration and advance voting period shall be considered as registration for the General Meeting, provided that the submission contains the above information required for registration.

A shareholder who has voted in advance cannot exercise the right to ask questions or demand a vote under the Companies Act unless they participate in the General Meeting in person or through a proxy representative at the meeting venue.

With respect to nominee-registered shareholders, the advance voting is carried out by the account manager. The account manager may vote in advance on behalf of the holders of nominee-registered shares whom they represent in accordance with the voting instructions given by the holders of the nominee-registered shares during the registration period set for the nominee-registered shareholders.

Proposals for resolution that are subject to advance voting are deemed to have been made at the General Meeting without any changes. 

Holders of nominee registered shares

A holder of nominee-registered shares is entitled to participate in the General Meeting based on the shares which would entitle them entry into the shareholders’ register held by Euroclear Finland Ltd. on the record date of the General Meeting April 11, 2025. Participation also requires that the shareholder is temporarily registered in the shareholders’ register held by Euroclear Finland Ltd. by April 22, 2025, by 10.00 a.m. (EEST) at the latest. In the case of nominee-registered shares, this is considered as registration for the General Meeting. Changes in shareholding after the record date of the General Meeting do not affect the right to participate in the General Meeting or the number of the shareholder's voting rights. 

A holder of nominee-registered shares is advised to request well in advance the necessary instructions from their custodian bank regarding temporary registration in the shareholders’ register, the issuing of proxy documents and voting instructions, registration and attendance at the General Meeting, and advance voting. The account manager of the custodian bank shall register the holder of nominee-registered shares who wishes to participate in the General Meeting temporarily in the shareholders’ register of the company by the aforementioned date and time at the latest and, if necessary, arrange for advance voting on behalf of the holder of nominee-registered shares before the end of the registration period for holders of nominee-registered shares. 

Proxy representatives and powers of attorney

A shareholder may attend the General Meeting and exercise their rights at the meeting through a proxy representative. A shareholder’s proxy representative may also elect to vote in advance as described on this website if they so wish. The proxy representative must authenticate to the electronic registration service and possible advance voting personally with strong authentication, after which they will be able to register and vote in advance on behalf of the shareholder who they represent. The shareholder’s proxy representative must present dated proxy documents, or otherwise in a reliable manner prove that they are entitled to represent the shareholder at the General Meeting. 

Proving the right to represent can be done by using the suomi.fi e-authorizations service available in the electronic registration service. Shareholders that are legal entities may also, as an alternative to traditional proxy authorization documents, use the electronic Suomi.fi authorization service for authorizing their proxy representatives. The representative is mandated in the Suomi.fi service at www.suomi.fi/e-authorizations (using the authorization topic “Representation at the General Meeting”). When registering for the General Meeting in the general meeting service on the company’s website, authorized representatives shall identify themselves with strong electronic authentication, after which the electronic mandate is automatically verified. The strong electronic authentication works with personal banking codes or a mobile certificate. For more information on the electronic authorizations, see www.suomi.fi/e-authorizations.  

Model proxy documents are available below on this page. If a shareholder participates in the General Meeting through several proxy representatives representing the shareholder with shares held in different securities accounts, the shares on the basis of which each proxy representative represents the shareholder shall be identified in connection with the registration. 

Any proxy documents are requested to be submitted preferably as an attachment with the electronic registration or alternatively by mail to Innovatics Oy, General Meeting / Suominen Corporation, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland, or by e-mail to agm@innovatics.fi before the end of the registration period. In addition to submitting the proxy documents, the shareholder or their proxy shall register for the General Meeting in the manner described above on this website.

Materials