General Meetings of Shareholders
Suominen’s highest decision-making body is the General Meeting of Shareholders, where shareholders exercise their decision-making power.
The Annual General Meeting is held annually by the end of April on a date determined by the Board of Directors. It decides on the matters stipulated in the Finnish Companies Act and Suominen’s Articles of Association. Such matters include:
- adoption of the financial statements,
- use of the profit shown on the balance sheet,
- election of the Chair and members of the Board of Directors and decision on their remuneration,
- discharging the members of the Board of Directors and the President & CEO from liability, and
- election of the auditor and decision on the auditor’s compensation.
Suominen publishes a notice of the General Meeting on its website no earlier than two months and no later than three weeks prior to the meeting, however, at least nine days prior to the record date of the meeting. In order to participate in the General Meeting, a shareholder must inform the company of the participation at the latest on the date mentioned in the notice of the General Meeting. The date may not be earlier than ten days before the meeting.
Advance information
Shareholders shall be invited to General Meetings through a notice published on the company's website. The notice shall give at least the following information:
- the time and place of the General Meeting,
- the proposed agenda for the General Meeting,
- a description of the procedures that shareholders must comply with in order to be able to attend and cast their vote at the General Meeting,
- the date on which a shareholder entered in the shareholders' register has the right to attend and cast his or her vote at the General Meeting (record date), and
- the place where the documents and proposals for resolutions of the General Meeting are available.
In addition, the company may, if so decided by the Board of Directors, announce the time and place of the General Meeting as well as the address of the company website in a newspaper in the company's domicile.
The following information shall be available on the company website at least 21 days before the General Meeting:
- the notice to the General Meeting,
- the total number of shares and voting rights according to classes of shares at the date of the notice,
- the documents to be submitted to the General Meeting,
- proposals for a resolution by the Board of Directors or another competent body, and
- an item on the agenda of the General Meeting with no proposal for a resolution.
The Board of Directors' proposals to the General Meeting and the meeting notice shall also be announced as a stock exchange release.
Minutes of the General Meeting
The minutes of a General Meeting are available to shareholders on the company website within two weeks from the General Meeting. Appendices to the minutes are available only to the extent they describe the actual content of the decision.
General meetings
Updated on March 14, 2024